Fleet & Service Coordinator

Salary: £32,000-£35,000 per annum
Contract: Full-time, Permanent
Location: Elland

Overview

This is an excellent entry to mid-level opportunity for someone with strong coordination skills and an interest in vehicle and equipment maintenance.

While not a management role, it calls for initiative, accountability and the confidence to keep processes running smoothly within a busy operational team.

You will play a key part in ensuring that the hire fleet, including vehicles, trailers and associated equipment; is safe, compliant and supported by accurate and up to date documentation.

If you enjoy staying organised, solving problems and working in a fast-paced environment, this position offers genuine scope to develop within fleet operations.

Purpose of the Fleet & Service Coordinator Role

To ensure all fleet assets are maintained, inspected and recorded in full compliance with legal, safety and company standards.

This includes managing scheduled maintenance, coordinating repairs, handling breakdowns, reviewing costs and maintaining precise records across internal systems.

Key Responsibilities Fleet & Service Coordinator

• Compliance & Governance
  Make sure all inspections, services and documentation meet regulatory requirements and internal standards.


• Scheduling & Forward Planning
  Arrange and monitor all planned maintenance events including PMIs, MOTs, LOLER inspections, brake testing, fridge servicing, tacho calibrations and other statutory checks.


• Repairs & Technical Coordination
  Liaise with approved suppliers and repair agents to coordinate work, authorise repairs within set limits and monitor progress to completion.


• Breakdown Handling
  Log and deploy breakdown jobs, raise purchase orders, communicate with suppliers and ensure the vehicle returns to service promptly.


• System Administration
  Keep fleet management systems fully updated with accurate information, uploading documents quickly and maintaining visibility of compliance across the rental fleet.


• Customer & Supplier Communication
  Build effective relationships, provide timely updates, and ensure high levels of customer service for both internal stakeholders and external clients.


• Cost Control
  Review repair estimates, assess cost implications and ensure spend is in line with company procedures and service-level expectations.


• General Support
  Assist with wider fleet duties as required, adapting to changing priorities within a compact and fast-moving team.

About You

You don't need to be a mechanic for the Fleet & Service Coordinator role but you must be comfortable with the basics of HGV or vehicle maintenance terminology and confident coordinating technical work.

You'll bring:

• Excellent organisational and administrative skills.


• Experience scheduling service or maintenance work — ideally from automotive, logistics, engineering, plant hire or a similar sector.


• Strong communication skills and confidence liaising with customers and suppliers.


• Ability to handle compliance documentation and digital systems accurately.


• The resilience to work under pressure and manage several deadlines at once.


• A solid understanding of maintenance processes and associated terminology.

You're someone who is:

• Self-motivated, proactive and reliable.


• Commercially aware with strong attention to detail.


• Able to work well within a small, fast-paced operational team.


• Keen to learn, develop and progress within fleet operations.

For more information about the Fleet & Service Coordinator position, please contact Sophie Ranson at E3 Recruitment.