Business Support Officer

The successful candidate will be required to work 37.5 hours per week, working Monday - Friday, 9AM - 5PM.

Temporary cover is required for approximately 3 months with the possibility of transferring to permanent.

Please note; this role will be based at the Head Office in Southwark and may require some travel within London.

In this position, you will be expected to;
- Act as Office Manager to our Head Office
- Liaise with landlords, contractors and suppliers in relation to all services related to our central office with guidance from the Senior Health and Safety Officer
- Deliver and maintain records of Health and Safety checks, assisting in the regular review of risk assessments, organising fire drills and taking part in relevant H&S audits in collaboration with the Senior Health and Safety Officer
- Provide effective operational building management including managing room bookings and preparing rooms for meeting and training events
- Welcoming and supporting external trainers and visitors
- Manage the Head Office credit card and petty cash reconciliation workbook
- Oversee the incoming and outgoing post system
- Ensure the kitchen areas remain tidy and the office is welcoming for all
- General administrative support to the London/Southeast Region
- Support the Area Director with general administrative duties including provision of secretariat and organisational support of meetings, travel booking, raising POs and purchasing supplies
- Collate and share reports relating to lone working devices with support from the Senior Health and Safety Officer and the Senior Governance Officer
- Support the Senior Health and Safety Officer with general admirative duties linked to the management of utilities and facilities and the organisation of the Health and Safety Committee

To apply for this role, you must have;
- Intermediate/Advanced use of Microsoft 365 and relevant Apps e.g., Word, Outlook, and Excel
- Understanding of managing offices, equipment contracts and supplies
- Ability to coordinate events and manage time limited projects
- Experience of working in a busy office environment, which has the highest regard for the Health and Safety of others
- Able to demonstrate clear understanding of safeguarding requirements and procedures
- Motivated, logical, adaptable and persistent approach to achieve given tasks, precise and accurate written and verbal communication
- Able to act on own initiative and prioritise workload
- Use and contribute to organisational systems accurately and efficiently
- Effective collaborative working as part of a team