-
Practice Administrator/Receptionist Location: Leicester Job Type: Temp/locumAbout Us:We are seeking a Practice Administrator/Receptionist to join our dedicated team in providing comprehensive administrative and reception support.
This multi-skilled role will involve engaging with patients and visitors, both face-to-face and over the phone, while assisting with a wide range of administrative tasks.
About the Role:
The Practice Administrator/Receptionist will be responsible for supporting the smooth operation of the practice, delivering excellent customer service, and ensuring that patients receive the best possible experience.
You will assist with booking appointments, managing patient queries, processing prescriptions, and a variety of administrative duties, all while maintaining a welcoming and professional environment.
Main Duties:
Reception & Patient Support:
Answer incoming calls promptly and professionally
Book appointments and manage patient queries
Assist patients in accessing services effectively
Ensure a friendly and efficient reception service, both in person and over the phone
Administrative Support:
Register patients on SystmOne and maintain patient records
Process prescription requests and liaise with external agencies
Scan documents and file them accurately on SystmOne
Assist with maintaining office systems, filing, photocopying, and general office duties
Process incoming and outgoing mail, and handle e-referrals
Update patient records with changes such as contact details and immunisation status
Communication & Coordination:
Liaise with clinical and non-clinical teams to ensure smooth delivery of patient care
Work collaboratively with other health professionals and agencies to support patient needs
Ensure sensitive and clear communication, especially for vulnerable or non-English speaking patients
General Office Tasks:
Maintain the tidiness and presentation of reception and waiting areas
Assist with opening and closing procedures when required
Maintain office supplies and equipment, including ordering stationery and medical supplies
Person Specification:
Essential:
Excellent customer service skills with the ability to remain calm and professional in busy environments
Strong organisational and administrative skills
Experience using computer systems (SystmOne experience is a plus)
Clear and effective communication skills (both verbal and written)
Ability to manage multiple tasks and work independently
Knowledge of confidentiality, data protection, and infection control guidelines
Desirable:
Experience in a healthcare or clinical setting
Familiarity with medical terminology and administrative systems
Previous experience working with vulnerable populations
Ability to speak additional languages (e.g., using Language Line or similar services)
What We Offer:
A supportive, collaborative working environment
Opportunities for career development within a growing social enterprise
Competitive salary and benefits package (please refer to the attached job description for further details)
....Read more...
Type: Contract Location: Leicester, England
Start: ASAP
Salary / Rate: Up to £14 per hour
Posted: 2024-11-21 23:35:03
-
Medical Receptionist Hours: Part-time or Full-time, Flexibility required (8:00 AM to 6:00 PM, Monday to Friday) Contract: Permanent and Locum options available
Job Summary
We are seeking a reliable, motivated Receptionist to join our friendly and dynamic team at our busy surgery.
The ideal candidate will have excellent telephone and face-to-face communication skills, along with a passion for providing outstanding service to our patients.
This is a diverse role, where no two days are the same, so we're looking for someone who thrives in a fast-paced environment and enjoys interacting with people. We offer full training for this role, and while prior experience in a similar role is advantageous, it is not essential.
Flexibility in working hours is key, and we are open to both part-time and full-time applicants.
Main Duties & Responsibilities
Patient Interaction: Answer telephone calls, face-to-face enquiries, and online queries.
Assess patient needs and guide them to the appropriate services.
Appointment Scheduling: Use the EMIS clinical system to schedule appointments, manage queries, and maintain accurate appointment records.
Full training on the EMIS system will be provided.
Administrative Support: Assist with general administrative tasks, including processing patient information, distributing messages, and providing support to the clinical team.
Team Collaboration: Act as the central point of contact for patients and work closely with both the clinical and administrative teams to ensure efficient service delivery.
General Reception Duties: Greet patients, assist with inquiries, and support the smooth running of the practice with various administrative tasks.
About Us
Our surgery is a growing GP practice serving over 10,000 patients.
We pride ourselves on providing high-quality, personalized care with a strong emphasis on illness prevention and supporting patients towards self-reliance.
Our multidisciplinary team of GPs, Nurse Practitioners, Nurses, and Health Care Assistants work together to deliver the best possible care to our patients.
Key Skills & Experience Essential:
Experience of working with the general public.
Excellent communication skills (both written and verbal).
Strong IT skills (email, Word, etc.).
Good time management and organizational skills.
Ability to work independently and as part of a team.
Flexibility to work across a range of hours.
Desirable:
Experience in a GP practice or primary care setting.
Administrative experience in a healthcare environment.
Personal Qualities
Polite, confident, and approachable.
Flexible and cooperative with a strong work ethic.
Motivated, proactive, and positive.
Sensitive and empathetic, especially in challenging situations.
Able to manage multiple tasks and work well under pressure.
Other Requirements
Enhanced Disclosure and Barring Service (DBS) check required.
Must be educated to GCSE level or equivalent.
....Read more...
Type: Contract Location: Middlesbrough, England
Start: ASAP
Salary / Rate: Up to £14 per annum
Posted: 2024-11-21 23:35:03
-
Service Administrator Location: Harrow Working Hours: Full-time, 5 days a week (8:00 AM to 4:40 PM / 5:00 PM) Start Date: ASAP
Additional Information:
Training: Full training provided, including IT systems and EMIS but must be good with computers
Start Date: ASAP
About the Role:
We are seeking Service Administrators to join our dynamic team, playing a vital role in the efficient operation of community specialist clinics across Harrow.
This is an exciting opportunity for individuals who are detail-oriented, quick learners, and possess excellent communication skills.
Healthcare administration experience is a plus, but not essential.
As a Service Administrator, you will be responsible for managing a range of administrative tasks, including handling patient bookings, triage processes, and communicating with patients through phone, email, and text.
You'll work as part of a supportive team of 6 full-time administrators, contributing to the seamless running of clinic services, while upholding the highest standards of patient care and confidentiality.
Main Duties:
Manage day-to-day administrative tasks, including patient bookings and triage processes
Communicate with patients via phone, email, and text to coordinate appointments
Assist with general administrative duties to ensure smooth clinic operations
Maintain confidentiality and uphold patient care standards
Support clinical staff and ensure effective service delivery
Key Skills & Experience:
Strong administrative skills with the ability to multitask efficiently
Excellent communication skills, both verbal and written
IT experience (EMIS training provided)
Quick learner, able to grasp new systems and processes rapidly
Previous healthcare administration experience is beneficial, but not essential
About Us:
We are a dedicated team delivering high-quality community specialist clinic services in Harrow.
Our focus is on providing outstanding patient care while ensuring efficient clinic management.
This role offers the opportunity to work in a collaborative and supportive environment, with ongoing training to help you succeed. ....Read more...
Type: Contract Location: Harrow, England
Start: ASAP
Salary / Rate: Up to £13 per hour
Posted: 2024-11-21 23:35:03
-
Location: Leicester, LE1 Job Type: Locum Days Available: Mon / Tues / Thurs & Fri - 30 hours Pay: £14 p/h + £150 Welcome Bonus About the Role: The Practice Administrator / Practice Receptionist will be responsible for supporting the smooth operation of the practice, delivering excellent customer service, and ensuring that patients receive the best possible experience.
You will assist with booking appointments, managing patient queries, processing prescriptions, and a variety of administrative duties, all while maintaining a welcoming and professional environment.
Main Duties:
Reception & Patient Support:
Administrative Support:
Communication & Coordination:
Person Specification:
Essential:
Excellent customer service skills with the ability to remain calm and professional in busy environments
Strong organisational and administrative skills
Experience using computer systems (SystemOne experience is a plus)
Clear and effective communication skills (both verbal and written)
Ability to manage multiple tasks and work independently
Knowledge of confidentiality, data protection, and infection control guidelines
Desirable:
Experience in a healthcare or clinical setting
Familiarity with medical terminology and administrative systems
Previous experience working with vulnerable populations
Ability to speak additional languages (e.g., using Language Line or similar services)
Benefits:
Four weekly payroll runs
£250 Welcome Bonus
£250 training allowance
Excellent pay rates
Exceptional referral bonuses
Specialists mental health consultants offering single point of contact
Frequent notifications for upcoming opportunities via text and email
Ltd & PAYE payment options available
Nationwide provider of mental health staff to over 40 different NHS trusts offering mental health services and over 200 local authorities.
FREE DBS disclosures provided via fast track online services
FREE Occupational Health Check and Immunisations
£150 Switching Bonus - If you're unhappy with your current agency or simply fancy a change, Service Care Solutions will give you £150 for bringing your current contract to us.
£250 Welcome Bonus - We are offering a Welcome Bonus of £250, paid after completion of 150 hours in your new placement.
£750 Referral Bonus - Simply refer your friend.
If they get the role, we'll give you up to £750.
To Apply: Please contact Eleanor: eleanor.binns@servicecare.org.uk | (01772) 208 963 ....Read more...
Type: Contract Location: Leicester, England
Start: ASAP
Salary / Rate: Up to £14 per hour + £150 Welcome Bonus
Posted: 2024-11-21 23:35:03
-
Title: Accounts Administrator
Location: Baltinglass, Co Wicklow
25/30 Hours Per Week
Assist with monthly accounts and reports.
Suppliers: invoice posting, debit notes, payment run, account reconciling
Process supplier invoices / stock movement journals onto our accounting system.
Maintain logs and issue deviation reports
Manage obligations to suppliers, customers and third-party vendors
Process bank deposits
Reconcile financial statements
Prepare, send and store invoices
Contact clients and send reminders to ensure timely payments
Submit tax forms
Identify and address discrepancies
Report on the status of accounts payable and receivable
Update internal accounting databases and spreadsheets
Requirements
Proven work experience as an Accounts Administrator or similar role
Good knowledge of bookkeeping procedures and debt collection regulations
Hands-on experience with accounting software
Advanced knowledge of Excel (using financial formulas and creating spreadsheets)
Solid data entry skills with an ability to identify numerical errors
Good organizational and time-management abilities
Please Apply Today
GW ....Read more...
Type: Permanent Location: Wicklow, Republic of Ireland
Start: ASAP
Posted: 2024-11-21 16:53:31
-
FINANCE ADMINISTRATORKNUTSFORD, CHESHIRE£20,000 - £24,000 + BENEFITS
THE COMPANY:We're recruiting on behalf of a successful group of companies that operate in the construction industry who are looking to recruit a Finance Administrator to work closely with the Senior Assistant Accountant and report directly into the Finance Director.As Finance Administrator, your role will involve a mixture of general administrative tasks and transactional finance duties, such as processing invoices, dealing with supplier payments and producing cost reports for clients.This is an exciting opportunity for someone looking to expand upon their experience in finance and join a highly reputable business!FINANCE TASKS:
Upload and process all supplier/plant invoices to Xero
Raise client invoices to the QS claim
Monitor purchase order processing systems
Liaise with suppliers regarding invoices and credit notes
Input weekly paid subcontractors on the wage spreadsheet, upload to Xero and raise payments for payment runs
Add subcontractor invoices to the CIS spreadsheet
Balance monthly supplier statements and raise month-end payments
Assist in running the reports for journal reconciliations
Fill in new credit account forms for new suppliers
Produce cost reports for monthly client valuations.
ADMINISTRATIVE TASKS:
Answer calls and deal with queries
Monitor hire sheets
Ensure the CIS spreadsheet is updated on a weekly basis
Review and update monthly account calendar for staff holidays
Update the training matrix and ensure all training is in date
Order & monitor office stationery/kitchen supplies
Deal with supplier and site queries.
THE PERSON:
Experience as a Finance Administrator, Finance Clerk, Administrator or Junior Finance Assistant
Experience in sales and purchase ledger tasks
Competent in using Excel
Experience in using Xero software would be beneficial, but not essential
Strong communication, exceptional task prioritisation, and organisational skills
TO APPLY:Please send your CV for the Finance Administrator via the advertisement for immediate consideration.
Get Recruited is acting as an Employment Agency in relation to this vacancy. ....Read more...
Type: Permanent Location: Knutsford, England
Start: ASAP
Salary / Rate: £20000.00 - £24000.00 per annum + Pension Scheme, Parking
Posted: 2024-11-21 15:42:09
-
Bodyshop Advisor / Customer Service Advisor:
- Up to £34,000
- 8am - 5pm Monday - Friday
- Permanent Role
I am currently working with a highly efficient and well equipped Accident Repair Centre who are now looking for an experienced Bodyshop Advisor to join their busy site in the Dartford area.
Key Responsibilities as a Bodyshop Advisor / Customer Service Advisor:
- You will be responsible for the meet and greet of customers, bookings, courtesy car diary control, and customer updates.
- Liaising with third party companies such as insurance and car hire companies.
- As the first point of contact for customers the role requires a motivated and enthusiastic individual with excellent communication skills.
As a Bodyshop Advisor / Customer Service Advisor you will:
- Must have worked / or currently working within a similar role within an accident repair centre or the Motor Trade.
- These tasks require excellent organisational skills with an attention to detail and a quality focus.
- You must have similar experience as an administrator or customer service advisor within the motor trade ideally within an accident repair centre
If you are interested in finding out more get in contact with Piam Pishgoo on 01202 55291 / piam@holtautomotive.co.uk or send us your CV by Clicking Apply Now!
Bodyshop Administrator up to £34K Bodyshop Dartford
Bodyshop Administrator / Bodyshop Advisor / Bodyshop Customer Service Advisor / Bodyshop CSA ....Read more...
Type: Permanent Location: Dartford,England
Start: 21/11/2024
Salary / Rate: £34000 per annum
Posted: 2024-11-21 15:31:04
-
Job Description:
Our client, a global financial services firm, are looking for an experienced Fund Controller to join their London team on an initial 12 month contract basis.
This is a great opportunity to support the team on a broad range of projects and new fund structures.
This role boasts a hybrid working model, with 3 days in the office.
Essential Skills/Experience:
Accounting Qualification ACA/ACCA/CIMA/ Equivalent.
Experience as a fund accounting / fund controller on Private Debt Funds.
Pre-existing knowledge of debt products.
Core Responsibilities:
Daily oversight of the funds including:
Ensuring the Funds are managed in accordance with Fund and company policies / procedures.
Implementation and oversight of the Fund's hedging strategy.
Implementation and oversight of the Fund's liquidity strategy.
Preparation of reports as required by the business for both the fund and the platform.
Maintaining the internal Fund / Platform dashboard and liquidity waterfall.
Support of the deal closing process including completion of pre-investment guideline checks and working closely with the deal team to ensure the deal closing process is completed appropriately.
Preparation and Review of Fund financials and NAV.
Assisting with reporting life cycle of the fund.
Preparation of internal fund performance pack to include:
Fund statistics & Analysis.
Performance KPI's
Preparation / Collation of Investor Reporting.
Support with new products launches including:
Onboarding FX counterparties and negotiating ISDA documents.
Support with implementing new operating procedures if required and liaising with Fund Counsel and other advisors to do this.
Working closely with Fund Administrators to put in place operating models.
Incorporating new funds into existing controls and processes as required.
Support ongoing development of the reporting function, using automated system generated reports where possible, to meet investor and other stakeholder needs.
Support the implementation best working practices with the fund administrator.
This will include:
Support with the implementation of effective Administrator Service level reviews.
Supporting automation and integration with company systems where possible.
Appropriate data capture and infrastructure to support detailed reporting and analysis.
Core-Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy.
Job reference: 15886
To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.
At Core-Asset, we're committed to protecting and respecting your privacy.
Our privacy statement explains when and why we collect personal information about people who engage with our services, how we use it, the conditions under which we may disclose it to others, and how we keep it secure.
We may change this policy from time to time, so please check this policy occasionally to ensure that you're happy with any changes.
By engaging with us (either by applying for a job we're advertising, registering through our website, or getting in touch with our business) you're agreeing to be bound by this policy.
Core-Asset Consulting is committed to protecting the privacy of our candidates, clients and website users.
For further information, please refer to our full Privacy Statement available on our website http://www.core-asset.co.uk/about-core-asset/privacy-statement
Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland.
INDCAS ....Read more...
Type: Contract Location: London, England
Start: ASAP
Posted: 2024-11-21 14:19:47
-
Job title - Housing Administrative Assistant Location - London, N1 Hybrid - 2 days in the office, 3 days from home Contract - Temporary ongoing Hours - Full Time 35 hours - 9 - 5 Start Date: ASAP We are seeking a Housing Administrative Assistant in north London.
As a housing administrative assistant you will be providing essential support to Property Managers and Housing Officers.
This is a great opportunity to contribute to housing management efforts and offer excellent service to our residents.
Duties would include:
Managing group inboxes and responding to internal business inquiries and external stakeholders.
Logging complaints and inquiries.
Maintaining paper and computer-based systems, ensuring filing and records are up to date.
Coordinating the department plan, ensuring information is current on the intranet and key achievements are recognised.
Supporting our program of customer surveys and feedback, including daily data uploads and basic analysis.
Acting as ICT administrator/super-user for key systems in the department, including being sub-editor for our intranet.
Organising internal and external meetings and events, including drafting agendas, booking rooms and refreshments, dealing with invitations and responses, collecting visitors, and typing minutes.
Producing purchase orders and managing invoicing and payment processes, both manually and through the finance purchase order system.
Providing the team with data or business information reports as required.
Providing cover and support for team members who are out of the office or on leave.
Leading on specific projects or events and undertaking any other duties necessary to support the work of the department.
Essential criteria and experience:
Preferred experience in housing management, but not essential.
Experience of working within an office / administration environment
Providing clear information and answering questions both on the phone and via email
Computer literate in particular with Word and Excel
At least 1 years administrative experience in a busy, customer service focused office environment
Knowledge of housing providers and support services
Working knowledge of Microsoft applications including Outlook, Word and Excel or equivalent and the ability to learn new IT and paper-based systems.
If you are interested in this position and meet the above criteria, please send your CV now for consideration.If you require any additional information regarding the position, please call Lewis at Service Care Solutions on 01772 208 966 or send an E-Mail to Lewis.Hodson@servicecare.org.uk ....Read more...
Type: Contract Location: City of London, England
Salary / Rate: Up to £14.18 per hour
Posted: 2024-11-20 23:35:02
-
Tudor Employment Agency are currently recruiting for a Landfill Administrator to join our prestigious client based in Coventry, CV23.Please note: This is a temporary ongoing position.Duties will include:
Reception cover duties: meeting and greeting visitors and contractorsCarrying out site induction with contracts and visitorsStationery and equipment ordering and receiptingReceiving and distribution of incoming and outgoing mailOrganising meetings and offering refreshmentsManagement and responding to email and order enquiries; checking correct documentation and processing orders into bespoke Weighbridge SoftwareLiaison with customers, update of data on internal recording documentation and bespoke Weighbridge SoftwareInvoice checking and receipting, carrying out investigation and actioning any anomalies
The ideal candidate will have:
Previous experience gained in an administrative roleEffective time management and the ability to meet deadlinesExcellent use of computers including confident user of excel, google mail, creating content for professional external e mailsExcellent communication skills both written and verbal due to speaking with colleagues, customers and suppliers daily
Hours of Work: 8am – 4.30pm Monday to FridaySalary: £11.80 per hourIn order to be considered for this position or for further information please contact our Commercial team on 01922 725445 extension 1003 or 1004 or submit your CV to commercial@tudoremployment.co.uk quoting ref TEAVEOLA/42Applicants can also register online by clicking the link - https://tinyurl.com/ONLINECOMTEMP1For information on all of our roles, please refer to www.tudoremployment.co.uk#TeamTudor await your call! ....Read more...
Type: Contract Location: Coventry, West Midlands, England
Salary / Rate: £11.80 - 11.80 per hour
Posted: 2024-11-20 17:06:44
-
An exciting opportunity has arisen for a Service Delivery Executivewith ideally 1 year of experience to join a dynamic team within an innovative content curation platform.
This full-time role offers excellent benefits, hybrid working (2 days office, 3 days remote) and salary of £23,000.
This is a 12-month fixed-term contract role with potential for a permanent role and a career in Customer Success for exceptional candidates.
As a Service Delivery Executive, you will report to the eCommerce Customer Success Director and collaborate closely with Customer Success Managers to provide curation services for the eCommerce client base.
You will be responsible for:
* Managing client content, including uploads and tagging, ensuring it is accurate and ready for use.
* Documenting and improving best practices to enhance service efficiency.
* Acting as the voice of the customer by providing feedback and status updates internally.
* Continuously improving your skills and knowledge to grow in the role.
What we are looking for:
* Previously worked as a Service Delivery Executive, Marketing executive, Service Delivery Admin, Service Delivery Administrator, Service Delivery specilaist, Marketing Assistant, Customer service executive or in a similar role.
* Familiarity with marketing concepts and processes, with a technically minded perspective.
* Ideally have 1 year of experience.
* Outstanding communication skills, both verbal and written.
* Strong organisation and time management skills.
Whats on offer:
* Competitive salary
* 28 days holiday
* Opportunities to work with leading global eCommerce brands
* Access to regular team events and company-wide activities
Apply now for this exceptional Service Delivery Executive opportunity to work with a dynamic team and further enhance your career.
Important Information: We endeavor to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources are an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
....Read more...
Type: Permanent Location: Brighton, England
Start:
Duration:
Salary / Rate: £23000 - £23000 Per Annum
Posted: 2024-11-20 15:44:31
-
JOB DESCRIPTION
This position is critical to the functionality of the Business Operations Group to provide support and administrative assistance.
Please note this is a part-time position (approximately 30 hours per week).
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Coordination of tradeshows and tradeshow related events which includes the following: Registering for shows and ordering booth space Ordering furniture, décor, electric, and cleaning for booth Arranging for displays and promotional items Coordinating the attendees, ordering badges and communicate essential inforamtion to appropriate parties Track financial & logistical data to the events and provide data for future budget planning Participate in select pre & post event marketing campaigns. Maintain property and software renewals Coordinate orgainze paperwork for approved contractor program Enter contractor insurance certificates new and renewals into SAP Archive files with storage facility Retrieve files from storage facility and send back to refile Send W9's to sales reps and field personnel Run SAP sales reports as needed Assist with all administrative functions for the Business Operations Group (examples mail, filing, scanning)
Education:
High School diploma or GED
Experience:
One to two years related experience and/or training
Skills and Abilities:
Written and verbal communication skills Time management skills Organizational skills Proficient in Microsoft Office and SAP
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2024-11-20 14:20:18
-
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: The WTI Field Resource Foreman (Foreman) oversees and performs the safety, efficiency, and quality of the WTI field service business.
Safety is our primary priority and will be embedded into every discussion, meeting, and project.
As the clear and established leader of the WTI crew, the Foreman is focused on safety, crew management, and efficient execution of all WTI projects assigned within their respective region.
It is the Foreman's responsibility to deliver timely service to all WTI customers and manage exposure to risks.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Conduct the daily onsite safety brief before the start of the WTI project with the Sales Rep, customer, and the WTI crew.
Inspect and ensure all surroundings, equipment, and tools and identify and discuss any safety concerns.
Complete the Daily Hazard Analysis form and submit it to the Supervisors as applicable.
The foreman also ensures that all technicians complete the Daily Hazard Analysis. Ensure all project communication is completed before the start of any WTI project.
This includes but is not limited to communication with: WTI Field Resources Supervisor (Supervisor) daily and before starting new projects (ensure any/all communication with the Sales Reps is also shared with the Supervisor.
Sales Rep weekly and/or as needed and before new projects.
WTI crew members will discuss the scope of work, daily tasks, and the overall schedule. Customer/Client (as needed or required by the Sales Rep) daily and/or weekly.
Efficient management of projects will include managing the crew's start and end times, daily productivity (hours, man-days, etc.), and ensuring tools and materials are available to complete the assigned project safely and efficiently.
Complete the project per the approved scope of work or specification and after issuance by the Supervisor.
Using a designated company-mandated reporting tool, the Foreman will complete an end-of-day and/or end-of-project walk-through to ensure the quality of workmanship and address any punch list items before leaving the job site.
These items will include updates on work performed, materials consumed (T&M projects), and supplies purchased.
Ensure all WTI Field Resources Reps (Field Reps) have a professional appearance and customer interaction while completing services for a customer.
Responsible for ordering, tracking, and monitoring inventory and ensuring quarterly cycle counts are completed and submitted timely.
Provide pricing for self-performing projects over $12,500.
Submit all proposals of over $20,000 to the Supervisor for review and approval before submitting them to the GS Administrator for logging and distribution to the Sales Rep.
Monitor and manage the Field Reps.
Consult with the Supervisor to take appropriate steps or corrective measures to resolve employee work-related issues and necessary documentation.
Work with the Supervisor to elevate the issues to HR as required.
Coordinate with the Supervisor to create project schedules.
Review time reports daily and make necessary corrections with the admin team.
Attending all appropriate calls, meetings, and trainings.
Perform any other duties and/or projects as required or assigned by the Supervisor or Regional Business Manager.
CERTIFICATES, LICENSES, REGISTRATIONS: 30-hour OSHA certification Registered Roof Observer (RRO) is preferred but not required. OTHER SKILLS AND ABILITIES:
Minimum of five years of experience in the roofing industry.
Must be thoroughly familiar with built-up, EPDM, PVC, and other forms of low-slope roofing systems, as well as metal and other steep-sloop roofing systems, and how to repair them properly Ability to travel out of town, including overnight stays.
Must have reliable transportation and a valid driver's license. Ability to work weekends and/or holidays when needed. Ability to pass a pre-employment drug test.
Ability to read, write, and speak English.
Apply for this ad Online! ....Read more...
Type: Permanent Location: Minneapolis, Minnesota
Posted: 2024-11-20 14:19:10
-
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE: 4-7 years related experience and/or training Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2024-11-20 14:17:28
-
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
*
* This is a remote position
*
*
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA
The salary range for applicants in this position generally ranges between $55,000 and $65,000.
This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
Benefits:
Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, and continuing education.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2024-11-20 14:17:18
-
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: The WTI Field Resource Foreman (Foreman) oversees and performs the safety, efficiency, and quality of the WTI field service business.
Safety is our primary priority and will be embedded into every discussion, meeting, and project.
As the clear and established leader of the WTI crew, the Foreman is focused on safety, crew management, and efficient execution of all WTI projects assigned within their respective region.
It is the Foreman's responsibility to deliver timely service to all WTI customers and manage exposure to risks.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Conduct the daily onsite safety brief before the start of the WTI project with the Sales Rep, customer, and the WTI crew.
Inspect and ensure all surroundings, equipment, and tools and identify and discuss any safety concerns.
Complete the Daily Hazard Analysis form and submit it to the Supervisors as applicable.
The foreman also ensures that all technicians complete the Daily Hazard Analysis. Ensure all project communication is completed before the start of any WTI project.
This includes but is not limited to communication with: WTI Field Resources Supervisor (Supervisor) daily and before starting new projects (ensure any/all communication with the Sales Reps is also shared with the Supervisor.
Sales Rep weekly and/or as needed and before new projects.
WTI crew members to discuss the scope of work, daily tasks, and the overall schedule. Customer/Client (as needed or required by the Sales Rep) daily and/or weekly.
Efficient management of projects will include managing the crew's start and end times, daily productivity (hours, man-days, etc.), and ensuring tools and materials are available to complete the assigned project safely and efficiently.
Complete the project per the approved scope of work or specification and after issuance by the Supervisor.
Using a designated company-mandated reporting tool, the Foreman will complete an end-of-day and/or end-of-project walk-through to ensure the quality of workmanship and address any punch list items before leaving the job site.
These items will include updates on work performed, materials consumed (T&M projects), and supplies purchased.
Ensure all WTI Field Resources Reps (Field Reps) have a professional appearance and customer interaction while completing services for a customer.
Responsible for ordering, tracking, and monitoring inventory and ensuring quarterly cycle counts are completed and submitted timely.
Provide pricing for self-performing projects over $12,500.
Submit all proposals over $20,000 to the Supervisor for review and approval before submitting them to the GS Administrator for logging and distribution to the Sales Rep.
Monitor and manage the Field Reps.
Consult with the Supervisor to take appropriate steps or corrective measures to resolve employee work-related issues and necessary documentation.
Work with the Supervisor to elevate the issues to HR as required.
Coordinate with the Supervisor to create project schedules.
Review time reports daily and make necessary corrections with the admin team.
Attending all appropriate calls, meetings, and training.
Perform any other duties and/or projects as required or assigned by the Supervisor or Regional Business Manager.
Apply for this ad Online! ....Read more...
Type: Permanent Location: San Antonio, Texas
Posted: 2024-11-20 14:17:17
-
JOB DESCRIPTION
Tremco Construction Products Group brings together Tremco CPG Inc.'s Commercial Sealants & Waterproofing and Roofing & Building Maintenance divisions; Tremco Barrier Solutions Inc.; Dryvit, Nudura and Willseal brands; Prebuck LLC; Weatherproofing Technologies, Inc.; Weatherproofing Technologies Canada and PureAir Control Services, Inc.
Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.
GENERAL PURPOSE OF THE JOB:
The Office Administrator is accountable and responsible for basic customer service, accounts payable, financial reporting, and general site administration and coordination as needed.
This position has no direct reports and will report to the Controller.
This position works on-site in Coppell, Texas at the address below:
611 S.
Royal Lane, Suite 190
Coppell, TX 75019
ESSENTIAL DUTIES & RESPONSIBILITIES: List the job's essential functions or key responsibilities from most important or time-consuming to least (daily, weekly, monthly, annually or another regular/irregular interval)
Performs basic accounting/bookkeeping duties including data entry into Quickbooks software, managing accounts payables, vendor set up and management, check runs & ACH payment creation.
Manage order entry & entering quotes into systems as needed.
Provide invoices to customers.
Assist with shipping administration as needed.
Perform general office duties such as ordering supplies, maintaining records management systems, reporting and tracking as required.
Answers & directs phone calls, greets onsite visitors.
Open, sort & distribute incoming correspondence, including faxes & email.
File & retrieve corporate/divisional documents, personnel records & reports.
Available as backup for purchasing as needed.
Performs other related duties as assigned.
EDUCATION & EXPERIENCE:
High school diploma or general education degree (GED)required, some college education a plus. A minimum of three years experience in bookkeeping and general office administration.
Must have a minimum of three years experience with reporting and regular and rigid close schedules. Requires strong working and operational knowledge of Quickbooks and US GAAP accounting principles. Cost accounting experience is a plus.
OTHER SKILLS, ABILITIES & QUALIFICATIONS:
Literate in use of accounting, word processing, database & spreadsheet software.
Performg day-to-day clerical & administrative tasks such as maintaining information files & processing paperwork in a proactive manner.
Must be very detailed oriented Ability to manage multiple priorities, effective team player, self motivated, quick learner Excellent communication skills with the ability to read, write and communicate fluently in English.
Spanish speaking a plus.
PHYSICAL DEMANDS: Incumbent must be able to stand, sit, walk, use hands, reach, climb, talk, and hear.
BENEFITS AND COMPENSATION:
The salary range for applicants in this position generally ranges between $52,960 and $66,200 This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law. Tremco offers a variety of benefits to its employees, including but not limited to health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, Performance Based Bonus/Commission, and continuing education.
All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.Apply for this ad Online! ....Read more...
Type: Permanent Location: Coppell, Texas
Posted: 2024-11-20 14:17:03
-
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE: 4-7 years related experience and/or training Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2024-11-20 14:16:58
-
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB:
The Project Administrator is responsible for managing all facets of a project's administrative duties for TremCare, TremSource and OLI.
This includes managing payables, customer billings & receivables, field resource & customer communication.
This individual displays a high degree of professionalism, organization and cooperation with customers, field and internal personnel.
This position partners with the Sales Rep, Field Technicians and internal departments such as IT, Finance/Accounting, Sales, Accounts Payable, Credit and Product
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Set up orders and complete all required steps, including the review of job information, follow-up with sales representatives, verify information in SAP, set up equipment record(s), create inspection schedules, and calculate hours allowed per inspection Prepare quotes based on information provided by the Sales Representative Prepare TremCare Agreement, selecting the correct document based on what was sold Finalize: Verify all paperwork has been received, update SAP, assemble reps/customer's package, prepare necessary correspondence, and route to appropriate parties Handle TremCare orders running through General Contracting Handle any changes to document after issuance (including ownership changes) Review job margins, provide renewal pricing and process renewals Prepare accurate and specific customer invoices, enter vendor invoices, contracts, daily invoices, and track job progress Investigate and help resolve credit issues Provide Maintenance Plan/Service Order Assistance for Production Group as needed Implement process improvement, streamline formats, and help in designing/suggesting procedures to reduce redundant paperwork and data entry Develop and maintain effective working relationship with team members, managers and personnel in internal departments whose functions directly and indirectly impact the service level to customers Act as liaison with accounting, field resources, sales force and contractors assisting with questions pertaining to various services Develop and maintain effective working relationship with team members, managers and personnel in internal departments whose functions directly and indirectly impact the service level to customers Build strong relationships with sales force, vendors, contractors and customers through professional demeanor, and timely and accurate handling of daily administrative duties that impact these persons Learn and understand services provided Create Leak Repair Service Orders, log information into Dispatch System and prepare billings
EDUCATION:
Associates degree preferred, or must have equivalent work experience
EXPERIENCE:
Must have at least three years prior experience in a similar role involving customer service and/or admin support function in a sales or technical field environment.
Prior experience with billing, A/R, A/P functions required.
Must have experience in a fast-paced office environment.
OTHER SKILLS AND ABILITIES:
Ability to manage multiple priorities, effective Team Player, self motivated, quick learner Exceptional organization skills Strong data entry skills Ability to anticipate and identify problems and strong initiative in problem solving Superior communication skills with the ability to read, write and communicate fluently in English High degree of flexibility requiring excellent customer service skills and orientation Proficient in spreadsheet, word processing and database necessary Knowledge of SAP a plus
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2024-11-20 14:16:55
-
JOB DESCRIPTION
Contract Compliance Administrator
*This is a remote position
ESSENTIAL DUTIES AND RESPONSIBILITIES: Receive and process all job opportunity requests through e-Builder, creating notifications in SAP. Receive and process all Contractor Network opportunities through an email inbox, creating notifications and quotations in SAP. Track cooperative CPNs and make updates as needed to SAP and eBuilder when a method of purchase changes. Create quotations in SAP to begin the order setup process. Provides support to Contract Compliance Admin team as needed which can include the following duties: Compliance review of project award setup. Review customer purchasing documents for submission to our legal team through OnBase. Work as intermediary with our Contracts team and the field for any redline agreements. Maintain and submit the weekly general contracting sales reports for our marketing team. Maintain and submit the general contracting daily new order report. Special projects as needed.
SKILLS AND ABILITIES:
Ability to prioritize and meet deadlines.
Strong spoken and written communication skills. Strong analytical and problem-solving abilities. Excellent organization and time management techniques. Experience with data entry and compliance or data analysis review. Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word). Must be able to maintain accuracy. Must be detailed orientated. Must be able to perform successfully under pressure and in a timely manner. Maintain confidential information when required by legal and ethical standards of professionalism. Work in a collaborative team environment and the ability to collaborate with other departments.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2024-11-20 14:12:31
-
JOB DESCRIPTION
Who We Are:
Carboline is a St.
Louis-based coatings manufacturer with a global reach.
The company, founded in 1947, produces high-quality performance coatings, linings, and fireproofing products in more than 20 manufacturing facilities around the world.
Carboline has been ranked a top workplace for seven years in a row, so culture and maintaining a safe and clean work environment is something we take very seriously. Carboline is part of RPM International Inc., a $6.1 billion, multinational company with subsidiaries that are world leaders in specialty coatings, sealants, building materials and related services.
From homes and workplaces to infrastructure and precious landmarks, RPM's market-leading brands are trusted by consumers and professionals alike to help build a better world. If you want to be part of a growing global organization with opportunity for growth, we would like to meet you
Job description:
Carboline is looking for a Payroll Administrator to work out of their Headquarters in St.
Louis, MO.
The payroll coordinator will ensure the collection of all necessary information and documents, compute wages, and investigate and resolve any payroll issues or discrepancies.
This position requires a high level of confidentiality and extreme attention to detail.
Reports to the Corporate Payroll & Benefits Manager.
Minimum Requirements:
High School diploma and Associates Degree in Business Administration, or Accounting preferred or the equivalent of two years prior payroll experience.
Must be very proficient in Word and Excel and have experience with PowerPoint.
Knowledge of benefits administration is a plus.
Physical Requirements:
This position requires minimal physical activity but does require computer usage for an extended period of time - up to 8 hours a day.
No unusual environmental, lifting, or exertion requirements are associated with this position.
Essential Functions:
Prepare weekly, bi-weekly and monthly compilation of payroll data including automatic increases and deductions and generate plant payroll. Review time clock system weekly for missing punches. Maintain all payroll related information in a confidential manner, such as time sheets, tax documentation, direct deposit and payroll withholdings. Update payroll information for promotions, transfer, salary changes. Process terminations through the HRIS system. Monitor time off accrual system. Backup to processing monthly commission payroll. Collate payroll reports and backup. Run payroll costing reports for the finance department. Complete state requested documentation for garnishments and medical support orders.
Assist in month end procedures and invoices. Back up to the employee leaves. Perform additional duties as assigned Commit to the Company's safety and quality programs
What We Offer:
We offer a team atmosphere that fosters cooperation and creativity; a management team committed to employee development and an environment where people are empowered to make decisions.
Our career opportunities offer unlimited earnings potential and our comprehensive benefits package is among the best in the industry which includes affordable benefits, a company match 401K plan and a retirement pension plan. Carboline is an Equal Opportunity Employer that values the strength diversity brings to the workplace.
Individuals with Disabilities and Protected Veterans are encouraged to apply.
"In order to be the best, we must hire the best"Apply for this ad Online! ....Read more...
Type: Permanent Location: St. Louis, Missouri
Posted: 2024-11-20 14:12:22
-
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: The WTI Field Resource Foreman (Foreman) oversees and performs the safety, efficiency, and quality of the WTI field service business.
Safety is our primary priority and will be embedded into every discussion, meeting, and project.
As the clear and established leader of the WTI crew, the Foreman is focused on safety, crew management, and efficient execution of all WTI projects assigned within their respective region.
It is the Foreman's responsibility to deliver timely service to all WTI customers and manage exposure to risks.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Conduct the daily onsite safety brief before the start of the WTI project with the Sales Rep, customer, and the WTI crew.
Inspect and ensure all surroundings, equipment, and tools and identify and discuss any safety concerns.
Complete the Daily Hazard Analysis form and submit it to the Supervisors as applicable.
The foreman also ensures that all technicians complete the Daily Hazard Analysis. Ensure all project communication is completed before the start of any WTI project.
This includes but is not limited to communication with: WTI Field Resources Supervisor (Supervisor) daily and before starting new projects (ensure any/all communication with the Sales Reps is also shared with the Supervisor.
Sales Rep weekly and/or as needed and before new projects.
WTI crew members will discuss the scope of work, daily tasks, and the overall schedule. Customer/Client (as needed or required by the Sales Rep) daily and/or weekly.
Efficient management of projects will include managing the crew's start and end times, daily productivity (hours, man-days, etc.), and ensuring tools and materials are available to complete the assigned project safely and efficiently.
Complete the project per the approved scope of work or specification and after issuance by the Supervisor.
Using a designated company-mandated reporting tool, the Foreman will complete an end-of-day and/or end-of-project walk-through to ensure the quality of workmanship and address any punch list items before leaving the job site.
These items will include updates on work performed, materials consumed (T&M projects), and supplies purchased.
Ensure all WTI Field Resources Reps (Field Reps) have a professional appearance and customer interaction while completing services for a customer.
Responsible for ordering, tracking, and monitoring inventory and ensuring quarterly cycle counts are completed and submitted timely.
Provide pricing for self-performing projects over $12,500.
Submit all proposals of over $20,000 to the Supervisor for review and approval before submitting them to the GS Administrator for logging and distribution to the Sales Rep.
Monitor and manage the Field Reps.
Consult with the Supervisor to take appropriate steps or corrective measures to resolve employee work-related issues and necessary documentation.
Work with the Supervisor to elevate the issues to HR as required.
Coordinate with the Supervisor to create project schedules.
Review time reports daily and make necessary corrections with the admin team.
Attending all appropriate calls, meetings, and trainings.
Perform any other duties and/or projects as required or assigned by the Supervisor or Regional Business Manager.
CERTIFICATES, LICENSES, REGISTRATIONS: 30-hour OSHA certification Registered Roof Observer (RRO) is preferred but not required. OTHER SKILLS AND ABILITIES:
Minimum of five years of experience in the roofing industry.
Must be thoroughly familiar with built-up, EPDM, PVC, and other forms of low-slope roofing systems, as well as metal and other steep-sloop roofing systems, and how to repair them properly Ability to travel out of town, including overnight stays.
Must have reliable transportation and a valid driver's license. Ability to work weekends and/or holidays when needed. Ability to pass a pre-employment drug test.
Ability to read, write, and speak English.
Apply for this ad Online! ....Read more...
Type: Permanent Location: Houston, Texas
Posted: 2024-11-20 14:11:07
-
Quality Administrator / Support Coordinator
Precision Engineering / Aerospace Industry
Nuneaton - CV13
Up to £28,350 per annum
Days Shifts
Early finish Friday's
Are you an experienced Quality Administrator / Support Coordinator within the Aerospace or Precision Engineering industry? Would you like to work for a family-owned business that is growing?
Our client is a leading component manufacturer that works with a wide range of metal materials and produces parts for the Aerospace industry.
They are looking for a new Quality Administrator / Support Coordinator to join their growing team.
Commutable from Nuneaton, Hinckley, Coalville, Measham and Tamworth.
The Role of Quality Administrator:
- Support the Quality Manager with all project-related and day-to-day administrative tasks and processes.
- Provide efficient administrative support to the Quality Department, including tasks such as scanning, reconciliation, filing, archiving, and document retrieval.
- Conduct annual internal audits, including the preparation and submission of comprehensive audit reports
- Help resolve bottlenecks in visual inspection operations when needed
- Prepare products for delivery according to customer quality requirements
- Keep quality registers and documentation updated and maintained
- Ensure all electronic filing and manual filing systems are kept up to date
Experience Required - Quality Administrator:
- Proven work experience in a Quality role within the Aerospace industry or similar
- Compliance to AS9100 Requirements
- Understanding engineering & quality, technical information
- Knowledge of Lean Processes is desirable
- Microsoft computer packages experience
The Package - Quality Administrator:
- Starting salary up to £28,350 per annum DOE
- Monday-Thursday 08.00 16.45, Friday 08.00- 12.00
- 25 Days Holiday plus Bank Holidays
- Pension
- Free Eye Test
- Medical Scheme and Life Assurance
Interested? To apply for this Quality Administrator position, here are your two options:
1.
"This is the job for me! When can I start?" - Call 0116 2545411 now and lets talk through your experience.
Ask for Nilam between 8.30am - 5.30pm.
2.
"I think I'm right for this position, but I'm not sure I have enough to get an interview" - Click "apply now" so I can read your CV and let you know
PPDEL ....Read more...
Type: Permanent Location: Nuneaton,England
Start: 20/11/2024
Salary / Rate: £28350 per annum, Benefits: Pension. Free Eye Test. Medical Scheme and Life Assurance.
Posted: 2024-11-20 13:59:10
-
Job Title: Health and Safety Administrator
Location: Dudley
Pay Rates: up to £26,000
Shift Patterns: Days 07:00-16:00
Oliver Rae is currently seeking an experienced Health and Safety Advisor in Kingswinford to work with a leading food manufacturer.
If a long-term career with excellent prospects within a thriving industry is something you are looking for then please apply today!
Responsibilities:
Conduct regular risk assessments and audits across all areas of the factory.
Identify potential hazards and recommend appropriate control measures.
Deliver engaging health and safety training to employees and contractors.
Raise awareness of workplace safety through campaigns, workshops, and communication initiatives.
Support new employee inductions with a focus on safety practices.
Ensure compliance with relevant health and safety legislation and industry standards.
Develop, review, and implement health and safety policies, procedures, and procedures.
Investigate accidents, incidents, and near-misses, identifying root causes and recommending preventive measures.
Maintain accurate records of incidents and provide reports to management.
Work closely with management, supervisors, and production teams to integrate safety into daily operations.
Qualification/experience:
Proven experience in a health and safety role, preferably within a food manufacturing or similar environment.
Thorough knowledge of health and safety legislation and risk management principles.
Strong communication and interpersonal skills with the ability to influence and motivate teams.
Analytical and problem-solving skills to identify risks and implement effective solutions.
Why should you work for our client?
Competitive benefits package.
Opportunities for professional development and training.
A supportive work environment with a strong focus on employee wellbeing.
If this role excites you and you feel like you'd fit the bill - please click apply now for this Health and Safety Advisor role!
Oliver Rae is an Established Recruitment Business with offices based in Walsall and Halesowen. ....Read more...
Type: Permanent Location: Dudley, England
Start: ASAP
Salary / Rate: £20000 - £26000 per annum
Posted: 2024-11-20 11:19:18
-
The Job: Sales Administrator
The Company:
Cash rich, leading manufacturer of pumps.
Global network.
One of the world’s leading producers of pumps, valves and related systems.
Looking to strengthen their customer contact team with the recruitment of a high calibre Internal Sales Engineer.
Offer manufacture training through a mixture of internal and external courses.
Opportunity to develop within the business, getting valuable experience in the pumps sector.
The Role of the Sales Administrator
Internal role working for a company who specialise in the provision of pumps and aftermarket services.
Based full time at the Leicester office.
Excellent customer service skills essential.
Supporting internal and external customers with orders and quotes.
Telephone and Email based role.
Customers in the water/HVAC and process industry sectors.
Benefits of the Sales Administrator
£30k-£32k basic salary
£Bonus
Pension
25 annual leave + 8 bank holidays – rising with length of service
Membership to a health and wellbeing cashback scheme
Life Assurance of 2 times salary
Benefits Package
The Ideal Person for the Sales Administrator
Strong customer service skills.
A background in pumps or a related engineering product.
Some sales experience would be a bonus.
Ability to learn new products and skills.
Strong communication skills.
Good IT skills.
Hard working, self-motivated, outgoing, confident, team player.
If you think the role of Sales Administrator is for you, apply now!
Consultant: Darren Wrigley
Email: darrenw@otrsales.co.uk
Tel no.
0208 397 4114
Candidates must be eligible to work and live in the UK.
About On Target
At On Target, we specialise in sales, technical and commercial jobs in the Engineering, Construction, Building Services, Medical & Scientific, and Commercial & Industrial Solutions sectors, enabling our consultants to become experts in their market sector.
We place all levels of personnel, up to Director across the UK and internationally. ....Read more...
Type: Permanent Location: Loughborough, England
Start: ASAP
Duration: Full-Time
Salary / Rate: £30000 - £32000 Per Annum Excellent Benefits
Posted: 2024-11-20 11:17:18
