Personal Assistant (Admin and Clerical)

Job Title: Personal Assistant (Admin and Clerical)
Salary: £12.83 PAYE
Hours: 35 Hours Per Week
Type: Temporary Ongoing
Location: Southampton, SO14
Start Date: ASAP
Work Pattern: Monday - Friday | 09:00am - 17:00pm | Hybrid Working

We are seeking a highly organized and customer-focused PA (Level 2) to provide essential support to Cabinet members and/or Heads of Service within our Business Operations Service Area.

This role is critical in ensuring that the council's portfolio and service leads are able to effectively meet their responsibilities.



Key Duties and Responsibilities:

• Coordinate the creation, publication, and clearance of reports, ensuring strict deadlines are met.


• Handle internal and external enquiries, providing high-quality responses on behalf of the Cabinet/Head of Service.


• Manage emails and correspondence, prioritizing urgent requests and supporting decision-making processes.


• Process financial transactions, including orders, invoices, and Members' allowances.


• Provide administrative support, including minute-taking and organizing large-scale events.


• Manage diaries, resolving conflicts, and ensuring effective meeting preparation.


• Establish strong working relationships with senior management and key contacts.


• Maintain and update electronic filing systems, ensuring records are accurate and up-to-date.

Qualifications and Experience:

• Minimum of 5 GCSEs including Maths and English.


• At least 1 year of experience in a PA or administrative role supporting senior leaders.


• Proficiency in MS Office 365, including Outlook, Teams, Excel, Word, and PowerPoint.


• Excellent communication, problem-solving, and interpersonal skills.


• Ability to work autonomously, maintain confidentiality, and manage changing priorities effectively.

If you require any additional information regarding the position, please call David at Service Care Solutions on 01772 208 966 or send an E-Mail to david.jones@servicecare.org.uk