Senior Administrator - Corporate Services

Senior Administrator - Corporate Services | Corporate Services | Gibraltar| £Competitive Salary Package | Office Based

Senior Administrator required for a long-established Corporate Services company based in Gibraltar.

As the Senior Administrator you will have a proven track record in the delivery of professional and skilled company secretarial services to a large portfolio of the firm's client companies based in Gibraltar and in their other international locations.

Knowledge of company structures, KYC, minute taking and distribution are key, plus having a client focussed approach to your work are essential.

What's on offer to you?

• Genuine career progression supported by study support where required for ICSA or Cilex


• Generous holiday entitlement


• Training by an experienced Team Leader

What You Will Be Doing

• Assist with the day-to-day management of a portfolio of companies in accordance with applicable laws, regulations, and the terms of governing instruments ensuring the Firm's ethos of a high-quality service is delivered on every occasion.


• Assist with all aspects of administration of client structures on a daily basis including companies from various jurisdictions and various transactions from the creation of companies, changes to their corporate officers; capital; shareholders; beneficial owners; advisors; insolvency and termination; whilst taking due care to ensure that all transactions are validly completed in line with the law, internal rules of the client company and the firm's procedures.


• Ensure the accuracy of initial input of statutory data on to ViewPoint.


• Under the supervision of the Team Leader take and record instructions from clients taking all steps necessary to give effect to those instructions i.e., attending client meetings and overseeing the end to end management of board meetings; drafting file notes; updating the client database etc.


• Liaise with Banking Department including assisting in bank account opening process, preparation of payment instructions in anticipation of approval from Team Leader or Manager, and monitoring execution of bank transfers.


• Liaise with Accounting Department and external accountants in relation to the preparation of company accounts and the maintenance of appropriate financial records.


• Liaise with colleagues from other professions including with lawyers and accountants.


• Ensure all client assets are correctly identified, allocated, protected and under full custody and control and that the asset folder in ViewPoint correctly reflects all assets.


• Ensure procedures, standards and protocols are adhered to and uphold sound working practices to the satisfaction of key internal and external stakeholder/regulators.


• Contribute to business and team objectives through active involvement in projects.


• Assist with the follow up and maintenance of FATCA and CRS procedures.

What You Will Need to Succeed in This Role

• Sound intellectual skills evidenced by a strong academic background to graduate level or equivalent combination of education, training and experience.


• Undertaking relevant industry training or qualifications such as ICSA / CILEX.


• Experience of preparing minutes and other ancillary documents.


• Knowledge of KYC and Anti-Money Laundering, FATCA and CRS procedures.


• Excellent knowledge of MS Office suite - Excel and Outlook essential.


• Experience of Viewpoint system or equivalent would be an advantage.


• Excellent written, verbal, and face to face communication skills


• Demonstrates excellent organisational, time, project and diary management skills.


• Client orientated with the ability to handle highly confidential information and maintain high levels of confidentiality and discretion at all times.

Keywords: Senior Administrator - Corporate Services | Gibraltar | Fiduciary | ICSA | FATCA | KYC