Onboarding Administrator

Onboarding Administrator - Part time (19.5 hours p/w)

Location: London (On-site)
Department: Human Resources
Reports To: HR Manager

About the Role:

In this key role, you'll play a vital part in welcoming new hires to our company.

You'll be responsible for providing efficient and professional onboarding services, ensuring a positive experience for both the candidate and the business.

Your day-to-day tasks will include:

• Supporting the recruitment team with pre-employment checks, including scheduling meetings, verifying references, and collecting right-to-work documents.


• Preparing and tracking employment contracts, ensuring all necessary onboarding paperwork is signed and returned.


• Keeping candidates informed throughout the process with accurate updates on screening and start dates.


• Proactively communicating with line managers on any onboarding delays.


• Ensuring compliance with onboarding timeframes and processes to meet payroll deadlines.


• Maintaining the HRIS system by adding new starter details and completing onboarding documents.


• Supporting managers with the administrative aspects of onboarding.


• Managing the onboarding shared mailbox, responding to queries from candidates and managers.


• Working within Blue Octopus and eArcu to process onboarding tasks efficiently.


• Creating regular reports for monitoring and management purposes.


• Distributing ID cards to new employees.


• Assisting the HR Manager with ad-hoc projects like direct sourcing and working collaboratively with the wider HR team.

Who You Are:

• You have experience in recruitment, ideally within the professional services sector.


• You excel at building and maintaining strong relationships with various stakeholders.


• You possess excellent written and spoken communication skills.


• You're a tech whiz with a strong understanding of MS Excel, Word, and ideally experience with ATS and HRIS systems.


• You have a knack for handling queries and administrative tasks with efficiency.


• You thrive in a fast-paced environment and can manage a high workload.


• You're a flexible and proactive team player, with a strong attention to detail.

Why Choose Us?

We are a reputable recruitment firm with a strong track record of placing talented individuals in rewarding HR roles.

We offer a supportive environment and a chance to work with a range of clients.

To Apply:

Please submit your CV or contact -
Oliver Jefferson on oliver.jefferson@servicecare.org.uk or call 01772 208962

We are committed to safeguarding and promoting the welfare of adults, children, and young people.

All successful candidates will be required to undertake DBS checks.