Executive Personal Assistant to CEO

Location: Dubai, UAE | Type: Full-time

We are seeking a highly organised, discreet and proactive Executive Personal Assistant to support the CEO of an international family office.

This is a high-impact role offering exposure to senior leadership, investors, portfolio companies and key stakeholders.

The successful candidate will combine exceptional organisational skills with a polished, personable approach and the ability to anticipate needs, manage competing priorities and operate confidently in a fast-paced, high-pressure environment.

Key Responsibilities:

• Manage the CEO’s professional and personal diary, appointments, correspondence and daily priorities.
• Coordinate international travel, itineraries, meetings and events, ensuring seamless execution.
• Attend meetings where required, prepare materials, take accurate notes and manage follow-up actions.
• Act as a trusted liaison with clients, investors, business partners and other key stakeholders.
• Oversee personal administration, household operations, staff schedules and bill payments.
• Arrange lifestyle services, reservations, private events and philanthropic activities.
• Maintain accurate records, contact databases, reports and confidential documentation.
• Proactively anticipate needs, resolve issues and ensure the CEO is consistently prepared.

Candidate Requirements

• Minimum 3 years’ experience supporting C-suite executives or high-profile principals.
• Exceptional organisational, time-management and problem-solving skills.
• Strong communication and interpersonal abilities, with a warm, engaging and professional manner.
• Ability to summarise information quickly, take detailed meeting notes and manage follow-up actions.
• Advanced proficiency in Microsoft Office and relevant administrative tools.
• High levels of discretion, integrity and attention to detail.
• A proactive, adaptable mindset and the ability to manage constantly changing priorities.
• Familiarity with luxury services, high-end lifestyle management and international travel.
• Polished presentation and the confidence to engage professionally with senior stakeholders.
• The ideal candidate is resourceful, personable and exceptionally detail-oriented, with the judgement to handle sensitive matters discreetly and the initiative to stay one step ahead.
• Flexible, happy to go the extra mile and able to travel as required

Salary Package: negotiable and dependent upon experience

Get in touch with gail@corecruitment.com