Reception and Admin Assistant – Monday to Friday, up to £35,000

Location:           London (on-site)
Job type:           Full-time, Monday to Friday, 8:30am to 6:00pm
Salary:               £30,000 - £35,000

About the Role

Do you love people, a tidy room, and being the person who knows where everything is? A well-established serviced office provider in the heart of the City is looking for a friendly, organised and reliable Reception and Admin Assistant to keep its building running beautifully.

You’ll be the first smile clients see in the morning and the person who makes sure everything just works.

Key Responsibilities

• Welcome clients, visitors and meeting guests, and act as an approachable point of contact for everyday enquiries.
• Monitor emails and phone enquiries, responding promptly and referring to colleagues where appropriate.
• Welcome new members and explain building access and facilities; give straightforward tours to prospective members and pass enquiries to the sales team.
• Receive, sort and distribute post, parcels and deliveries, and arrange outgoing post and couriers.
• Manage meeting room bookings, keep client and booking records up to date, and assist with access cards, keys and visitor records.
• Prepare and reset meeting rooms, including refreshments, stationery, catering and a check that screens and equipment are ready.
• Keep the members’ lounge, reception and communal areas welcoming and well stocked.
• Carry out daily checks of shared spaces, report cleaning or maintenance issues, liaise with cleaners and contractors, and refer technical faults to the Facilities Manager.
• Support opening and closing procedures and follow building security and safety arrangements.

Skills & Experience

• Experience in admin, reception, hospitality or customer service (helpful, but not essential).
• A warm, professional manner and clear communication, written and spoken.
• Great organisation, an eye for detail, and the knack for prioritising and following through.
• Confidence with email, Microsoft Office and straightforward booking systems.
• Reliability, punctuality, discretion, a practical streak, and pride in a welcoming workspace.

No technical facilities experience is required; training will be provided.

Interested? Send your CV to Christie or give me a call on 0207 790 2666 to discuss the opportunity in more detail.